Office-bearers, their roles and visibility
Office-bearers have additional access to the information that is stored in Church Social. This allows Pastors, Elders and Deacons access to membership information in order to perform the tasks of their offices.
Office-bearer Configuration
Office-bearers are assigned by people with the administrator role within the member management section of Church Social. The changes are made by going to a member's edit page and then scrolling to the Access & Privacy section at the bottom of the page. Here you can see whether the member is already configured as an Elder, Deacon or Pastor.
To change the settings just click on the office-bearer field to open the selection screen and select the appropriate office-bearer role. To remove an office-bearer role just select the blank area at the top of the selection drop down.
Office-bearer Permissions
Generally office-bearers share the same permissions as other regular members, with a few exceptions:
More access to former and related members
Within the member directory, office-bearers will see past family members in addition to current members. Knowing information such as the date of a loved-one's death or when a family member left the congregation can be helpful.
More details about current members
Within the member directory, office-bearers are given a More details button beside each family member. This provides the office-bearer with detailed information about a member.
More access to folders in the Files module
Office-bearers are able to create private folders within the Files module. This allows office-bearers to share more sensitive documents between themselves, without the rest of the congregation having access to them.
Access to reports
Office-bearers have access to view reports on the Reports tab in the People Module. This allows them to view really helpful reports for office-bearers in this section, including:
- Wards/Districts: A list of all shepherding groups in your church.
- Week overview: A list of birthdays, anniversaries, events, scheduled tasks and more for the current week.
- Special birthdays: A list of the special birthdays for the current year.
- Special anniversaries: A list of the special anniversaries for the current year.
- Deceased family: A list of sensitive dates pertaining to deceased family members.
- Families who cannot be emailed: A list of families who don't receive Church Social messages.
- Office-bearer terms: A list of all past and current office-bearer terms.
In addition to the default reports that are available in Church Social, office-bearers can also generate custom reports using the report builder. However only administrators, statisticians and report managers are able to save, edit, and delete custom reports.